The situation
The moment
Someone in the business finds a tool, a service, a partner they want to use. They're moving fast — half-decided already. Sometimes they raise it; often they don't — and the first sign is subtle, a small shift in the everyday patterns of how work and data flow. Either way, what looks like a minor step is really a data-sharing relationship, a new sub-processor, a contract, a security posture, and a set of obligations that may or may not be met.
The friction
What usually goes wrong
- The request lands in an inbox or a form and waits. The business is annoyed; the deal slows.
- Or it skips review entirely, and a vendor goes live with access nobody assessed.
- Questionnaires get sent, chased, half-answered, and re-keyed by hand into a register.
- Six months later, no one can quickly say what this vendor touches, or why it was approved.
How Catalsy helps
The moment a new vendor enters the picture — through a request, a procurement step, or a signal in your tools — Catalsy treats it as an event. It enriches the request with the context that actually matters, assesses it against both your internal rules and the external regulation that applies, and routes the right next step to the right person. The requester gets guided, not blocked; reviewers see only what needs their judgement; and the assessment documents itself as it goes.
Catalsy · detected automatically expense data
New vendor — “Acme Analytics”
Signal
A charge to a new, unreviewed SaaS vendor appeared.
Enriched
Processes customer data · involves an EU→US transfer.
Assessed
Needs a DPA and a DPIA — against GDPR and your vendor policy.
→ Action
DPA request drafted · DPIA started · routed to Security.
What each team gets
The requester
Ask once, get a clear path — no chasing, no three-week wait.
Security, legal & privacy
Only genuine risk reaches you, with context and a drafted ask already assembled.
The business
Nothing goes live unassessed — and the DPIA and register write themselves.
FAQ
How does Catalsy assess a new vendor?
It treats the new vendor as an event, enriches it with relevant context, and assesses it against your internal policies and the external regulations that apply — then routes the right action to the right person.
Does it replace our security questionnaire?
It changes the job around the questionnaire — surfacing what's needed, gathering context, and documenting the outcome — so the manual chase-and-re-key disappears. (Specifics shared with design partners.)
Will it slow the business down?
The opposite. The point is to let low-risk requests move and reserve human review for what genuinely needs it.
